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Complete HRM & Payroll Management

From Vacancy to Payroll — Manage the Entire Employee Journey.

Recruit Smarter. Manage Better. Pay Automatically.

Cyclomax HRM connects recruitment, onboarding, employee records, attendance, leave, OT, payroll, KPI, training, benefits, approvals and Finance around one employee lifecycle — across every company, branch and department.

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AI-Driven Recruitment Biometric + Mobile Attendance Automated Payroll Employee Self-Service App Accounts Integration
Workforce Control Center
CONNECTED
Employees1,248All branches
Present Today94.6%Synced
Payroll StatusReadyApproved
RecruitmentCV ranked against vacancyShortlist
AttendanceBiometric + mobile syncedLive
PayrollAttendance, OT, loans, KPIAuto
AccountsPayroll impact posted to FinanceLinked
AI HR Assistant
Fingerprint / Face Devices
Employee Self-Service
Complete Employee Lifecycle

One Employee Record. Every HR Process Connected.

The employee journey starts before the first day and continues through attendance, payroll, performance, development, progression and exit — without rebuilding the same data in separate systems.

01

Vacancy

Create and publish requirements.

02

AI Recruitment

Screen, rank and shortlist candidates.

03

Onboarding

Evaluate, approve and register employees.

04

Attendance

Biometric, shifts and mobile attendance.

05

Payroll

Automate earnings, deductions and approvals.

06

Performance

KPI, appraisal, incentive and increment.

07

Development

Training, skills and certifications.

08

Exit

Clearance, settlement and experience letters.

AI Recruitment & Onboarding

From Vacancy to Employee — Without Breaking the Workflow.

Turn recruitment into a connected HR process. Candidate information can move from vacancy and CV screening through interviews, approval, onboarding, probation and employee registration without duplicate entry.

Vacancy→ Applications→ AI CV Screening→ Ranking→ Interview→ Evaluation→ Offer→ Onboarding
CV Match Ranking
AI ranked
01Candidate AVacancy match92%Shortlisted
02Candidate BVacancy match86%Shortlisted
03Candidate CVacancy match71%Review
04Candidate DVacancy match44%Low fit

AI CV Inspection

Analyse candidate CVs against vacancy requirements and surface the strongest matches.

Candidate Ranking

Support shortlisting with ranked candidate views, summaries and evaluation data.

Interview & Evaluation

Manage scheduling, multi-stage interviews, scoring, approvals and selection records.

Direct Onboarding

Convert the selected candidate into the employee master, onboarding checklist and probation workflow.

Organization Structure

One Workforce Structure. Every Branch. Every Role.

Model the workforce around the real organization and keep employee movement history connected across companies, branches, departments, grades, designations and cost centers.

01

Company & Branch

Manage employees across multiple companies and branch locations with centralized control.

02

Department & Division

Structure departments, divisions, sections and reporting responsibilities.

03

Designation & Grade

Define roles, grades, categories and employee-specific policy structures.

04

Hierarchy & Cost Center

Map supervisors, approval lines, organizational hierarchy and finance cost centers.

05

Career Movement

Track transfers, promotions, designation changes and salary movement over time.

Complete HRM Capability

Everything HR Needs — Connected Around the Employee.

Explore the core HRM areas below. Each capability can be configured around the client’s policies, approval hierarchy, branches and payroll rules.

Employee Core & Organization

Maintain one authoritative employee record across companies, branches, departments, designations, grades and reporting lines.

  • Employee master and staff registration
  • Multi-company and multi-branch structures
  • Departments, divisions, grades and designations
  • Transfers, promotions and employee movement history
  • Employee document and qualification records

Connects Recruitment, Attendance, Payroll, Fixed Assets, Projects, Accounts and reporting from the same employee master.

Employee Core

One workforce master across every company, branch, department and role.

Explore

Recruitment & Onboarding

Manage the complete path from vacancy publication to employee registration and probation confirmation.

  • Vacancy creation and publishing
  • Candidate applications and CV storage
  • AI CV screening and candidate ranking
  • Interview scheduling, scoring and approvals
  • Offer, appointment, onboarding, probation and confirmation

Selected candidates can continue directly into the employee master without re-entering recruitment data.

Recruitment & Onboarding

AI-assisted hiring with a direct path from candidate to employee.

Explore

Attendance, Shifts & Rosters

Bring biometric, mobile and branch attendance into one controlled workforce time system.

  • Fingerprint and face-recognition integrations
  • Multi-device branch synchronization
  • Mobile and GPS-based attendance where required
  • Shift, roster, grace and break rules
  • Missing punch and attendance correction approvals

Approved attendance can feed Leave, OT, Payroll, workforce reports and labor-cost processes.

Attendance & Shifts

Biometric and mobile attendance synchronized across branches.

Explore

Leave & Overtime

Digitize leave, short leave and OT requests with configurable entitlement and approval policies.

  • Multiple leave types and entitlement rules
  • Carry-forward and balance tracking
  • Mobile/self-service leave requests
  • Multi-level leave approvals
  • OT request, approval and payroll calculation

Leave and OT connect directly with attendance, rosters, payroll and manager self-service.

Leave & OT

Requests, entitlements, approvals and payroll impact in one flow.

Explore

Payroll Automation

Calculate payroll from the real attendance, employee and policy data already maintained in HRM.

  • Basic salary, allowances and deductions
  • Attendance, OT, late and no-pay impact
  • Loans, advances, bonuses and incentives
  • Salary increments, arrears and adjustments
  • Payroll approval, payslips and bank-payment preparation

Approved payroll can post its financial impact directly to Cyclomax Accounts and cost centers.

Payroll

Attendance in. Payroll out. Finance updated automatically.

Explore

Loans, Advances & Salary Controls

Keep employee financial benefits and recoveries connected to payroll instead of separate spreadsheets.

  • Salary advances
  • Employee loans and installment schedules
  • Payroll deductions and recoveries
  • Approval workflows
  • Outstanding and history reports

Approved deductions and payments can flow into Payroll and Accounts according to company policy.

Loans & Advances

Track employee loans, installments and salary advances end to end.

Explore

Employee Self-Service App

Give employees and managers access to everyday HR tasks without depending on the HR desk for every request.

  • Attendance and leave balance visibility
  • Leave and OT requests
  • Payslips, loan and advance information
  • Attendance correction and document upload
  • Manager mobile approvals and request status

Works with HRM workflows, mobile notifications, attendance, payroll and approval hierarchy.

Self-Service App

HR requests, records and approvals in every employee’s pocket.

Explore

KPI, Appraisal & Incentives

Connect employee performance to structured appraisal, progression and reward decisions.

  • Role and employee KPI definition
  • Department KPI and weightages
  • Periodic reviews and appraisal scoring
  • Multi-level evaluation approvals
  • KPI-linked incentives, increment and promotion recommendations

Performance outcomes can connect with Payroll, salary increments, career progression and management dashboards.

KPI & Appraisal

Measure performance and connect it to reward and progression.

Explore

Training & Development

Track employee development from identified needs to completed training, certification and competency history.

  • Training need identification
  • Programs, schedules and nominations
  • Training attendance and cost tracking
  • Post-training evaluation
  • Skills, certifications and expiry alerts

Employee development records remain part of the same HR profile used by appraisal and career planning.

Training & Development

Develop skills, track certifications and build workforce capability.

Explore

Claims, Benefits & Reimbursements

Replace paper-based employee claims with policy-controlled self-service workflows.

  • Medical, welfare, travel and expense claims
  • Fuel, transport and communication allowances
  • Receipt and supporting document uploads
  • Grade/category-based limits
  • Multi-level approvals and claim history

Approved values can be transferred to Payroll or Accounts according to company policy.

Claims & Benefits

Employee claims without the paper chase.

Explore

HR Document Automation

Generate employee letters from approved HR data using company-specific templates.

  • Offer and appointment letters
  • Confirmation and increment letters
  • Promotion and transfer letters
  • Warning and disciplinary letters
  • Experience, service and other HR certificates

Templates can auto-fill employee data and use approval workflows before issue where required.

HR Letters & Documents

Generate letters from HR data instead of recreating them manually.

Explore

Exit, Clearance & Final Settlement

Keep the final stage of the employee lifecycle controlled, documented and connected to Finance.

  • Resignation and termination processing
  • Department clearance workflow
  • Asset return and liability checks
  • Final salary and settlement
  • Experience/service letter and rehire history

Can connect Fixed Assets, Payroll, Accounts and employee document history during final clearance.

Exit & Clearance

Control resignation, clearance, final settlement and employee history.

Explore
Attendance & Workforce Time

Every Shift. Every Branch. One Attendance View.

Cyclomax brings on-premises biometric attendance and remote mobile attendance into one synchronized workforce record, ready for leave, OT, payroll and management reporting.

01

Shift & roster control: fixed shifts, rotating rosters, holidays, weekends, grace periods and break rules.

02

Exception workflows: missing punches, late/early departures and attendance corrections can follow approval paths.

03

Payroll-ready attendance: approved attendance, OT, leave and no-pay values can feed salary processing automatically.

Fingerprint Devices

Integrate branch biometric devices and centralize attendance synchronization.

Face Recognition

Connect supported face-recognition attendance devices for on-premises workforce capture.

Mobile Attendance

Enable remote attendance through mobile devices, including location controls where required.

Branch Synchronization

Bring attendance from multiple branches into one HRM and payroll environment.

Live Punch Sync
Live
Head OfficeFingerprint · 08:02Synced
Branch 02Face recognition · 08:05Synced
Field TeamMobile + GPS · 08:11Missing punch
Automated Payroll

Attendance In. Payroll Out. Automatically.

Cyclomax can calculate salary from the employee’s approved attendance, shift, OT, leave, no-pay, allowances, deductions, loans, advances, incentives and increments — then route the payroll through approval and Finance.

Attendance→ OT / Leave→ Earnings & Deductions→ Approval→ Payslip / Bank→ Accounts
Approved Payroll → Employee Payables / Bank / Expense Accounts / Cost Centers
Payroll Calculation Snapshot
Basic Salary + AllowancesCalculated
Approved OT / KPI IncentivesAdded
No-Pay / Late / Loan DeductionsApplied
Statutory & Company RulesConfigured
Payroll ApprovalControlled
Payslip previewToggle inputs
Basic + allowances150,000
OT · 12 hrs+ 13,500
KPI incentive+ 10,000
No-pay · 1 day− 5,000
Loan installment− 8,000
Net pay (LKR)155,500
Employee Self-Service

HR in Every Employee’s Pocket.

Employees can handle everyday HR actions from the connected self-service app while managers can review and approve requests without waiting to return to a desk.

Leave & OT requests
Attendance & corrections
Payslips & salary details
Loans & advances
Claims & document uploads
Manager mobile approvals
Welcome backEmployee Self Care
HR
AttendanceView punches & status
LeaveBalance & apply
OTRequest overtime
PayslipSalary history
ClaimsUpload receipts
ApprovalsManager actions
DocumentsUpload / view
RequestsTrack status
Performance & Development

Measure Performance. Reward What Matters.

Connect KPI, appraisal, incentives, increments, promotions and employee development instead of managing performance as an isolated annual exercise.

KPI Scorecard
Quarterly review
Sales target92%
Customer satisfaction84%
Attendance97%
Training completion60%
Appraisal scoreSupervisor + HR approved4.4 / 5
RecommendationSent to payrollIncentive
KPI

Performance Targets

Define role, employee and department KPIs with targets and weightages.

Appraisal

Evaluation & Approval

Manage review forms, scoring, supervisor evaluation and multi-level appraisal approval.

Reward

Incentive & Progression

Connect KPI achievement to incentive, increment and promotion recommendations.

Develop

Training & Skills

Track training needs, programs, certification, competency and employee development history.

Employee Records, Documents & Exit

From First Day to Final Clearance — Keep the Complete Employee Story.

Maintain the documents, qualifications, contracts, disciplinary history, career movements and final exit records that explain how an employee’s relationship with the company changed over time.

Employee File
Appointment / ContractStored
Qualifications / CertificationsTracked
Transfers / Promotions / IncrementsHistorical
Warnings / Disciplinary RecordsControlled
Resignation / Clearance / SettlementWorkflow
Experience / Service LetterGenerated
Connected HRM Ecosystem

HR Actions Don’t Stop in HR.

The same employee record can support recruitment, biometric attendance, payroll, asset assignment, project or production labor costing, Finance and employee self-service.

Recruitment
Biometric Devices
Self-Service App
Leave & OT
Payroll
Accounts / Finance
Fixed Assets
Cyclomax HRM
Projects / Job Costing
Manufacturing Labor
CRM / Field Teams
Email / Notifications
API Integrations
KPI & Appraisal
Training
AI Across HRM

HR That Doesn’t Just Manage People. It Helps You Understand Them.

Use the standard AI assistant to interact with HR data, then add client-specific intelligence for recruitment, attendance, performance, payroll, attrition and workforce planning where required.

Recruitment Intelligence

Candidate matching, CV summaries and ranking.

Workforce Patterns

Attendance anomalies, leave trends and overtime insights.

Performance Intelligence

KPI analysis, appraisal summaries and workforce signals.

Payroll & Risk

Payroll anomaly detection, attrition indicators and custom automation.

ASK HRM● Online
“Which candidates best match this vacancy?”
“Show employees with unusual attendance patterns this month.”
“Which departments have the highest overtime cost?”
“Show top-performing employees by KPI achievement.”
Management Reporting

See the Workforce Beyond the Headcount.

Give HR and management a view of workforce cost, attendance behavior, overtime, leave, recruitment, performance, training and employee movement across the organization.

Workforce Overview
AttendanceOT cost

Headcount

Company, branch, department and category views.

Attendance

Presence, absence, late, early and exception analysis.

OT & Leave

Overtime cost, leave utilization and balances.

Payroll Cost

Salary cost by company, branch, department and cost center.

Recruitment Pipeline

Vacancy, applicant, shortlist and hiring progress.

Attrition

Employee turnover and exit movement analysis.

KPI & Appraisal

Performance, incentive and progression insights.

Custom HR Dashboards

Management KPIs and organization-specific reports.

Approvals, Alerts & Audit

Every HR Action. Approved, Tracked and Accountable.

Configure access and approval paths by branch, department, request type, amount, grade or designation — with complete user, time, document and change history.

Audit Trail
Leave requestSupervisor · 09:14Approved
OT claimPending 2 daysEscalated
Bank details changedHR user · 11:02Logged
CONTROLLED HR ACTIONS
Role-Based Access

Limit employee and HR data by role, branch, department and responsibility.

Multi-Level Approval

Different leave, OT, payroll, claim, appraisal and document workflows.

Alerts & Escalation

Notify and escalate pending probation, approvals, expiries, payroll and reviews.

Complete Audit Trail

Track who created, changed, approved or reversed each controlled HR action.

Ownership & Flexibility

Built for Your HR Policy. Owned by Your Business.

Cyclomax applies the same ERP ownership model to HRM: customize the system around the actual employee lifecycle, policies, devices, payroll rules and approval hierarchy without forcing the organization into a fixed SaaS process.

Full Source-Code Handover

Receive the agreed application source code for internal business use after implementation.

No Per-User Licence Fee

Employee and HR user capacity depends on infrastructure rather than a compulsory fee for every user.

Cloud / Local Flexibility

Deploy on AWS/cloud, on-premises infrastructure or another agreed architecture.

Optional AMC

Continue with Cyclomax support or maintain the deployed system with your own IT team.

“
Built for Your Business. Owned by Your Business.

HRM can evolve with the organization — from policies and branches to devices, payroll logic, self-service and AI.

Policies Branches Devices Payroll logic Self-service AI
Agile HRM Implementation

Configure HRM Around the Way Your People Actually Work.

We map the employee lifecycle, organization hierarchy, attendance environment, approval policy, payroll rules and integrations before configuring and validating the HRM module by module.

01 · STUDY

Requirement Study

Understand workforce structure, policies, payroll, devices, branches and user roles.

02 · MAP

HR Process Mapping

Map recruitment, onboarding, attendance, leave, OT, payroll, KPI and exit workflows.

03 · CONFIGURE

Policy & Approval Design

Configure organization hierarchy, payroll rules, entitlements, thresholds and approvals.

04 · INTEGRATE

Devices & ERP Connections

Connect biometrics, self-service, Accounts, Assets, Projects and other required systems.

05 · VALIDATE

Parallel UAT

Validate department workflows, payroll calculations and management controls with real scenarios.

06 · GO LIVE

Migration, Training & Go-Live

Migrate required employee data, train HR and users, then deploy with controlled support.

Built for Complete Workforce Control

More Than Payroll. More Than Attendance.

A complete HRM platform that connects the employee journey from recruitment to payroll, performance, Finance and final clearance.

Since 2005Enterprise software experience
1 RecordConnected across the employee lifecycle
No Per-UserLicence fee model
Ready to Connect the Employee Journey?

See What Happens When Recruitment, Attendance, Payroll and HR Work as One System.

From AI-driven CV screening and biometric attendance to employee self-service, payroll automation, KPI, Finance integration and management intelligence — see how Cyclomax can configure HRM around your actual organization.

Book a Demo Talk to an HRM Expert
info@cyclomax.net Talk to an HRM Expert

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Empowering organizations with scalable IT solutions since 2005.

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Pollaththapitiya,
Kurunegala.

PHONE

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+94 77 003 7830

EMAIL

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