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Hospital Management ERP
One Connected System for the Entire Hospital.
Clinical care, pharmacy, laboratory, billing, finance and operations — connected around the patient.
From registration and doctor channeling to inpatient care, pharmacy, investigations, insurance, finance and management reporting, Cyclomax connects hospital operations through one configurable ERP platform.
Clinical + Admin + Finance Multi-Branch Ready Cloud / On-Premise / Hybrid Source-Code Handover
Hospital Operations · Live
ConnectedOPD Today186
Bed Occupancy78%
Pending Labs24
P01
Patient · OPD ConsultationDr. Perera · Room 03
In ProgressP02
Patient · LaboratoryCBC + FBS · Barcode printed
Sample DueP03
BHT 10248 · Ward 02Pharmacy + imaging linked
AdmittedRegisterConsultInvestigateTreatBillFollow-Up
One Patient RecordKeep OPD, inpatient, pharmacy, lab, imaging and billing history connected.
Hospital-Wide WorkflowCoordinate clinical, operational, administrative and financial departments.
Multi-Branch ControlCentralize governance while maintaining branch-level operations and reporting.
Configured Around YouAdapt departments, approvals, pricing and workflows to the hospital’s operating model.
Connected Care Journey
A Hospital Is Not a Collection of Separate Departments.
A single patient can touch registration, consultation, laboratory, radiology, pharmacy, wards, theatre, billing and finance. Cyclomax keeps those activities connected instead of recreating the same information at every counter.
Register once. Continue the patient journey across OPD, emergency, admission, investigations, treatment, discharge and follow-up.
Disconnected patient recordsSeparate systems make history difficult to follow across departments.
Delayed billing and dischargeUnposted services and manual clearances slow down final settlement.
Stock and expiry riskPharmacy and store operations require batch-level traceability and timely replenishment.
Limited management visibilityLeadership needs one view of patient flow, occupancy, revenue, stock and approvals.
01 · ARRIVAL
Registration & Channeling
Patient identification, appointments, doctor availability, queue/token and emergency registration.
02 · CLINICAL
Consultation & EMR
Clinical history, notes, prescriptions, requests, previous reports and authorized patient information.
03 · SERVICES
Lab, Imaging & Pharmacy
Digital requests, billing, sample tracking, reports, medication dispensing and patient-level stock usage.
04 · ADMISSION
BHT, Ward & Theatre
Bed allocation, nursing care, procedures, ward movements and all inpatient charges under one BHT.
05 · BILLING
Cashier & Insurance
Consolidated billing, insurance/corporate accounts, refunds, receipts and payment reconciliation.
06 · CLEARANCE
Discharge
Department clearances, final invoice, discharge summary, professional fees and financial completion.
07 · EXPERIENCE
Patient Portal
Appointments, prescriptions, results, bills, notifications and relevant personal history.
08 · MANAGEMENT
Dashboards & Finance
Operational KPIs, department performance, accounting, cost centers and multi-branch reporting.
Core Capabilities
One ERP Across Clinical and Business Operations.
Each capability works with the same patient, inventory, financial and security framework. Select a capability to view the main scope.
Inpatient / BHT Management
Every Service Follows the Patient. Every Charge Follows the BHT.
Manage the complete in-ward lifecycle from admission and bed allocation to nursing activities, investigations, procedures, insurance and discharge.
- Room, bed, ward and ICU allocation
- Ward / department transfers
- Deposit and insurance details
- Nursing notes and vital signs
- Medication administration
- Lab / radiology / pharmacy charges
- Surgery and procedure billing
- Department clearances and discharge
Ward Occupancy · LiveReal-Time
W2-01Occupied
W2-02Occupied
W2-03Available
ICU-01Critical Care
W2-04Occupied
W2-05Available
W3-01Occupied
W3-02Cleaning Done
Occupied62
Available18
Transfers07
Clinical Service Coordination
Requests, Results and Charges Stay Connected to the Patient.
Surgery & Theatre
Theatre scheduling, surgeon/anaesthetist allocation, consumables, professional fees and BHT billing.
Radiology & Imaging
X-ray, ultrasound, CT, MRI and endoscopy requests, scheduling, billing and reports. Device/PACS integration where supported APIs are available.
Nursing & Ward Care
Vitals, nursing notes, medication administration, treatment updates, ward tasks and doctor instructions.
Laboratory Management
From Test Request to Result — Fully Connected.
Link doctor requests, billing, barcode specimen labels, technician work queues, analyzer integration and approved reports to the same patient record.
Request→Billing→Barcode→Sample→Result→Approval
Supported laboratory analyzers can integrate directly where the required interface is available.
Laboratory Work Queue
24 PendingRequested
Paid
Collected
Processing
Released
LAB-49281 · CBCHematology · Sample collected
ProcessingLAB-49282 · FBSBiochemistry · Analyzer queue
QueuedLAB-49276 · LFTReport approved
Released Pharmacy & Stores
From Procurement to Patient Dispensing — One Stock Trail.
Manage pharmaceutical purchasing, GRNs, batches, expiry, FEFO, controlled-drug tracking, ward requests, branch transfers and dispensing without separating stock from billing.
- PR → Approval → PO → GRN
- Batch and expiry validation
- FEFO dispensing
- Emergency GRN with permissions
- Main / indoor / OPD pharmacy
- MRN and ward stock requests
- Branch transfers and gate passes
- Reorder alerts and forecasting
Pharmacy Inventory
Batch ControlledAmoxicillin 500mgBatch AMX2408 · Exp. 08/2028
420Insulin 100IUBatch IN2406 · Reorder point reached
LowIV Cannula 20GMRN · Ward 03 requested 40
PendingParacetamol 500mgBatch PC2409 · Exp. 03/2028
960Salbutamol InhalerBatch SB2405 · Reorder point reached
LowDispensing QueueOPD counter · 12 prescriptions waiting
PendingCeftriaxone 1gBatch CF2407 · Exp. 11/2027
180Ward 02 · MRN RequestIndoor pharmacy · awaiting issue
RequestedControlled Drug RegisterBatch-wise issue trail · signed off
VerifiedBranch Transfer · TR-2291Main store → Branch 02 · gate pass issued
In TransitMetformin 850mgBatch MF2408 · Exp. 06/2028
315Expiry Watch2 batches within 90 days · FEFO applied
Review IVF / Fertility Management
Specialized Fertility Workflows Within the Same ERP Platform.
Configure IVF and fertility workflows around patient registration, treatment cycles, appointments, investigations, medication, procedures, billing and follow-up — while continuing to use the same pharmacy, finance and patient-history backbone.
Treatment CyclesAppointmentsInvestigationsMedicationProceduresBillingFollow-Up
Connected Specialist Care
IVF Does Not Need a Separate Financial or Inventory System.
Patient activity can remain connected to shared master records, pharmacy stock, service pricing, cashiering, accounts, reporting and access controls.
Register→Cycle→Investigate→Procedure→Bill
Cashiering, Insurance & Finance
Every Charge Can Flow Into One Financial Trail.
Hospital billing can consolidate services from OPD, BHT/IVF, pharmacy, lab, imaging, procedures and emergency care while maintaining insurance, corporate and cash-patient workflows.
Central Cashiering
Cash, card, bank deposit, cheque and credit with receipts, refund approvals and shift closing.
Insurance & Corporate Billing
Claim invoices, corporate accounts, approved limits, third-party receivables and settlement tracking.
Automated Accounting
Operational transactions can post directly into GL, AP, AR, cost centers and financial reports.
BHT 10248 · Master InvoiceReady for Clearance
Room / Bed ChargesLinked
Pharmacy & ConsumablesLinked
LaboratoryLinked
Radiology / ProceduresLinked
Doctor Professional FeesSeparated
Patient / Insurance SplitCalculated
Pharmacy ✓Lab ✓Accounts ✓
Patient & Clinical Experience
Extend the Hospital System Beyond the Counter.
Patients, doctors and clinical staff can access the information and actions relevant to them through connected portals and mobile-ready interfaces.
- Appointment booking
- Prescription access
- Lab / imaging reports
- Billing information
- Patient notifications
- Doctor patient lists
- E-prescriptions and requests
- Ward tasks and rosters
My HospitalPatient Portal
Next AppointmentCardiology · Monday 09:30
Laboratory ReportCBC · Ready to view
ReadyBilling HistoryReceipts and payment records
NotificationsAppointments, reports and follow-ups
03 Operational AI & Workflow Automation
AI That Supports Hospital Operations — Not Clinical Decisions.
Use automation where it reduces administrative workload: communication, CRM, complaints, insurance follow-ups, pharmacy processes, inquiries, alerts and management workflows.
Clinical decisions stay with qualified healthcare professionals. The Hospital Management ERP does not position AI as a diagnostic or treatment recommendation system.
Patient Complaint WorkflowRegister → assign → escalate → follow-up → resolve
CRMAutomated CommunicationEmail, SMS and WhatsApp workflows where integrations are available
ActiveInsurance Follow-UpRoute inquiries, documents and administrative actions through defined workflows
WorkflowOperational AlertsApprovals, stock, expiry, follow-up and exception notifications
AlertsAutomation follows configured rules and authorized workflows. It supports administration and management rather than replacing clinical judgement.
Extended Hospital Operations
Support the Departments That Keep the Hospital Running.
Keep specialized and support services inside the same operational, financial and audit framework.
Blood Bank
Donor registration, collection, screening, components, cross-matching, issue, expiry and inventory records.
CSSD / Sterilization
Instrument receipt, sterilization batches, autoclave cycles, packing, issue and complete traceability.
Ambulance & Transport
Dispatch, driver assignment, trip history, vehicle maintenance and related billing where required.
Biomedical Equipment
Asset register, preventive maintenance, breakdowns, calibration, warranty, AMC and service history.
Facilities & Housekeeping
Cleaning status, maintenance requests, facility tasks, complaints and staff assignment.
General Procurement
Medical consumables, surgical items, housekeeping supplies and general stock through PR → PO → GRN.
Maternity & Newborn
Antenatal records, labour and delivery workflows, mother/baby records, monitoring and discharge documentation.
Dietary & Kitchen
Patient diets, ward meal lists, special instructions, meal issue tracking and related inventory controls.
Management Intelligence
See the Hospital as One Operation.
Role-based dashboards can bring clinical activity, occupancy, pharmacy, revenue, stock, finance and approvals into one management view.
- OPD / inpatient volumes
- Bed and ICU occupancy
- Doctor utilization
- Lab and pharmacy volumes
- Revenue and receivables
- Stock / expiry alerts
- Pending approvals
- Branch and cost-center comparisons
Executive Dashboard
Group ViewOPD Today186
Bed Occupancy78%
Pharmacy Alerts12
Pending Approvals08
Multi-Hospital / Multi-Branch
Central Governance. Branch-Level Control.
Operate multiple hospitals, clinics, pharmacies or specialized units under one platform while preserving location-specific inventory, finance, users and reporting.
Shared Patient History
Maintain connected patient information across authorized locations.
Branch Pharmacy & Stock
Separate stores with transfers, receiving and centralized procurement where required.
Central Finance
Branch and cost-center accounting with consolidated management visibility.
Group Reporting
Compare locations, departments and services from the same reporting framework.
Architecture & Deployment
Cloud. On-Premise. Hybrid.
Deploy according to the hospital’s infrastructure, data governance and availability requirements.
Cloud Deployment
Centralized access and scalable infrastructure for hospitals that prefer cloud-hosted operations.
On-Premise Deployment
Operate within hospital-controlled infrastructure when local data and server control are priorities.
Hybrid Deployment
Combine local infrastructure with approved cloud-connected services and integrations where required.
Role-Based Access
Control functions and patient/financial data by role and department.
Audit Trails
Track user activity across medical records, inventory, finance and approvals.
Backup & Recovery
Configure scheduled backups and recovery policies for continuity.
Integration Ready
Connect analyzers, SMS, payment and external systems where supported interfaces or APIs are available.
Migration & Implementation
Move From Existing Systems Without Starting From Zero.
Cyclomax can migrate usable legacy data and roll out the solution in controlled phases to reduce disruption to hospital operations.
Discovery→Migration→Configuration→Training→UAT→Go-Live
Typical Migration Scope
- Patient masters
- Medical history where usable
- Doctor / staff records
- Pharmacy and general stock
- Supplier masters
- Service / price masters
- Opening financial balances
- Other validated legacy data
Ownership & Customization
Your Hospital Shouldn’t Have to Adapt to the ERP. The ERP Should Adapt to Your Hospital.
Configure departments, approvals, patient flows, pricing, billing, pharmacy, security and management controls around the institution’s actual operating model.
Full Source-Code HandoverThe deployed solution can be handed over with source code for the client’s internal use.
No Per-User Licence FeeUser capacity is determined by infrastructure and configuration, not compulsory per-user licensing.
No Compulsory Vendor Lock-InContinue with Cyclomax support or manage the system with your own capable IT team.
Primary Use
Designed Primarily for Hospitals. Configurable for Specialized Healthcare Operations.
Hospitals
Full clinical, operational, financial and administrative workflows.
Pharmacy & Pharmaceutical Operations
Hospital pharmacies, pharmacy groups and pharmaceutical operations using shared inventory, procurement and finance components.
IVF / Fertility Centres
Specialized fertility workflows connected to patient management, pharmacy, billing and finance.
Hospital Management ERP
Still Running Clinical, Pharmacy, Billing and Finance Operations in Separate Systems?
Bring your hospital into one connected operational platform — configured around your workflows and owned by your organization.
