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Automated Accounting & Financial Management
Run the Business. Let the Accounts Follow Automatically.
A familiar accounting environment — with far more automation from operations.
Cyclomax connects Finance directly with the operational ERP. Create customers, suppliers, employees, assets or other relevant masters and the required accounting structure can be created or connected automatically. Process a business transaction and its financial impact can post automatically to the correct ledgers, Balance Sheet and P&L.
Automatic Ledger Creation
Automatic Double Entry
Operations ↔ Finance Traceability
AI Bank Reconciliation
Multi-Company Ready
Automated Finance Engine
AUTO POSTING
GRN ProcessedSupplier + Inventory received
Automatic EntryDr Inventory · Cr Supplier
Credit SaleInvoice created in Sales
Automatic EntryDr Trade Debtor · Cr Sales
Asset CapitalizedOperational asset created
Automatic EntryRelevant asset ledger updated
Financial statements updated from connected operationsLIVE
Ledger Created
Bank Match Suggested
2-Way Audit Trail
The Real Finance Problem
Why Re-Enter What the Business Already Knows?
In disconnected systems, Operations completes the real business transaction and Finance enters the accounting version later. That creates duplicate work, reconciliation delays, missed postings and arguments over which department has the correct number.
Cyclomax connects the operational transaction and the accounting transaction so both teams work from the same source.
Linked
OperationsSales, GRN, payroll, assets, stock, projectsLinked
FinanceLedgers, journals, payables, receivables, reportsDelayRemoved
Manual Re-entryDuplicate entry creates delay and mismatchLateRemoved
Month-End ReconciliationProblems surface after the activity is finished
Automated Accounting Core
One Operational Action. Automatic Accounting Impact.
If an integrated ERP activity affects the Balance Sheet or Profit & Loss, Cyclomax can be configured to generate the relevant accounting impact automatically.
Operational Master / Transaction→
Accounting Rule Identified→
Automatic Ledger / Double Entry→
GL Updated→
P&L / Balance Sheet Updated
1.
Automatic Ledger Creation
When relevant operational masters are created, Cyclomax can automatically build or connect the required ledger structure according to the configured Chart of Accounts.
Customer
Supplier
Employee
Inventory Category
Fixed Asset
Bank
Cash
Branch
Cost Center
Relevant Ledger Structure
2.
Automatic Double-Entry Posting
When business transactions are processed, the accounting engine can automatically post the corresponding debit and credit entries without requiring operational users to understand complex accounting.
GRNDr Inventory / Cr Supplier
SaleReceivable or Cash / Sales Income
Payroll, Assets, Returns, Expenses and more
Connected Finance Ecosystem
Finance Connected to Every Operational Move.
Accounts can sit at the financial center of the wider ERP, receiving the impact of operational activity without waiting for departments to re-enter the same transaction.
Inventory
Procurement
Automated Accounts
POS / Sales
eCommerce
Manufacturing
HR & Payroll
Fixed Assets
Maintenance / Fleet
CRM / Projects / Banking APIs
Operations create the source transaction. Finance receives the financial impact. Both remain linked.
Complete Accounting Core
Complete Accounting. Automatically Fed by Operations.
Use the familiar accounting controls finance teams expect, with deeper automation, approval control and operational integration underneath.
General Ledger
A familiar double-entry accounting core, automatically fed by connected ERP operations.
- Configurable Chart of Accounts
- Automatic ledger creation from operational masters
- Journal entries and controlled journal approvals
- General Ledger, Trial Balance and transaction history
- Drill-down from financial postings to source transactions
Connects with every operational module that creates a Balance Sheet or P&L impact.
General Ledger
A familiar double-entry accounting core, automatically fed by connected ERP operations.
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Receivables & Credit Control
Control customer credit, outstanding balances and collection activity from the same sales-to-finance flow.
- Customer credit limits and credit periods
- Outstanding ageing and overdue alerts
- Credit hold and controlled override approvals
- Part payments, advances and credit notes
- Customer statements, collection follow-up and history
Linked directly with customer masters, sales orders, invoices, receipts and CRM activity.
Receivables & Credit Control
Control customer credit, outstanding balances and collection activity from the same sales-to-finance flow.
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Payables & Supplier Payments
Know what you owe, when it is due and what approval is required before payment.
- Supplier outstanding and payable ageing
- Payment schedules and due-date alerts
- Partial payments and supplier advances
- Debit notes and supplier statement reconciliation
- Payment prioritization by due date and business rules
Connects Procurement, GRN, supplier invoices, vouchers, cheque/bank payments and the supplier ledger.
Payables & Supplier Payments
Know what you owe, when it is due and what approval is required before payment.
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Vouchers & Approval Workflows
Build the company’s real approval policy into finance instead of forcing users into a fixed workflow.
- Different voucher types and approval paths
- Amount-based, department, cost-center and branch rules
- Multi-level approvals with rejection/send-back
- Supporting document attachments
- Cheque printing or bank payment after approval
Approval paths can follow organizational hierarchy and authority thresholds configured company by company.
Vouchers & Approval Workflows
Build the company’s real approval policy into finance instead of forcing users into a fixed workflow.
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Banking & Reconciliation
Manage bank accounts, cash positions and reconciliation with AI-assisted transaction matching.
- Multiple bank accounts and cash books
- Bank statement upload
- AI matching using amount, date, reference and description
- Unmatched, duplicate and suspicious transaction review
- Accountant confirmation with full reconciliation history
Reconciliation links bank movements back to system receipts, payments, vouchers and other financial transactions.
Banking & Reconciliation
Manage bank accounts, cash positions and reconciliation with AI-assisted transaction matching.
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Budgeting & Cost Control
Plan spend, check availability before approval and track actual performance against budget.
- Annual, department, cost-center and project budgets
- Budget vs Actual reporting
- Budget check during purchasing or voucher approval
- Overspend alerts and approval escalation
- Forecasting and revised budget support
Budget control can interact with Procurement, Projects, departments, vouchers and management approval workflows.
Budgeting & Cost Control
Plan spend, check availability before approval and track actual performance against budget.
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Multi-Company & Consolidation
Keep separate control by company and branch while giving management a consolidated financial view.
- Company-wise and branch-wise accounts
- Branch P&L and Balance Sheet
- Inter-company and inter-branch transactions
- Consolidated group financial reporting
- Cost-center and department analysis across entities
Designed for groups, multi-branch businesses and organizations operating multiple legal entities.
Multi-Company & Consolidation
Keep separate control by company and branch while giving management a consolidated financial view.
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Tax & Statutory Configuration
Configure tax logic around the client’s accounting and compliance requirements.
- Multiple tax types and rates
- VAT and withholding tax support
- Tax-inclusive and tax-exclusive transactions
- Customer/supplier-specific rules and exemptions
- Automated tax ledger postings and tax reports
Tax logic can be connected to sales, purchasing, supplier/customer masters and accounting postings.
Tax & Statutory Configuration
Configure tax logic around the client’s accounting and compliance requirements.
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Multi-Currency Accounting
Handle foreign-currency business while maintaining reporting in the organization’s base currency.
- Multiple transaction currencies
- Foreign-currency customer and supplier balances
- Exchange-rate setup
- Exchange gain/loss calculation
- Foreign-currency bank accounts and period-end revaluation
Supports base-currency and transaction-currency views across customers, suppliers, banks and financial statements.
Multi-Currency Accounting
Handle foreign-currency business while maintaining reporting in the organization’s base currency.
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Fixed Assets & Scheduled Entries
Automate recurring finance work such as capitalization, depreciation, accruals and scheduled journals.
- Automatic fixed asset capitalization
- Asset categories linked to ledger accounts
- Depreciation calculation and automatic posting
- Asset disposal and gain/loss accounting
- Accruals, prepayments and recurring/scheduled entries
Works with Fixed Asset Management, Procurement, Maintenance and the General Ledger.
Fixed Assets & Scheduled Entries
Automate recurring finance work such as capitalization, depreciation, accruals and scheduled journals.
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Period Close & Accounting Control
Close financial periods with proper restrictions, approvals and accountability.
- Financial year and accounting period setup
- Period locking and back-date restrictions
- Authorized reopening of closed periods
- Year-end closing and opening balance carry-forward
- Audit trail for journals, reversals and adjustments
Financial controls are enforced across both manual finance work and automated postings from operations.
Period Close & Accounting Control
Close financial periods with proper restrictions, approvals and accountability.
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Reports & Management Dashboards
Move from ledger-level detail to company, branch, cost-center and group-level management views.
- Trial Balance, P&L, Balance Sheet and Cash Flow
- Receivable/payable ageing and bank/cash position
- Budget vs Actual and cost-center analysis
- Branch, company and consolidated group statements
- Custom reports and management KPI dashboards
Reporting draws from the same transaction base created by finance and connected operational modules.
Reports & Management Dashboards
Move from ledger-level detail to company, branch, cost-center and group-level management views.
Explore feature
Approval & Authority Control
Your Approval Policy, Built Into the System.
Voucher and payment workflows can be configured around the company’s actual authority structure — by value, voucher type, branch, department, cost center or management hierarchy.
The system controls who can request, verify, approve, release and pay — with a complete approval history.
Payment Voucher Approval
01
Voucher Request
Supporting documents attached02
Finance Verification
Budget, account and document check03
GM Approval
Example authority level04
MD Approval
Triggered when configured limit is exceeded05
Cheque / Bank Payment
Released only after required approvals
AI-Assisted Bank Reconciliation
Upload the Statement. Let AI Do the Matching.
Cyclomax can analyze uploaded bank statements, compare them with system transactions and suggest matches using amounts, dates, references and descriptions.
Automatic Matching
Identify likely matches between bank statement lines and system receipts or payments.
Exception Review
Surface unmatched, duplicate or unusual transactions for accountant review.
Human Confirmation
Let the accountant review suggested matches before final confirmation.
Full History
Keep reconciliation decisions and adjustments inside the audit trail.
Bank Statement
Customer Receipt · REF 4821125,000PendingMatched
Supplier Payment · REF 913878,500PendingMatched
Bank Charge1,250PendingMatched
Unknown Deposit42,000PendingReview
Suggested Match96%
Customer Receipt #RC-4821
Amount · Date · Reference aligned
Two-Way Transaction Traceability
Every Number Has a Business Story Behind It.
An accountant can drill from the ledger back to the operational source. Operational users can also see the related financial impact of their transaction.
User, date/time, documents, approvals, references and reversals remain part of the same transaction history.
Operational SourceFinancial Impact
Purchase Request
Approval History
Purchase Order / GRN
Supplier Payable
Invoice / Sale
Debtor / Sales Income
Fixed Asset
Capitalization / Depreciation
Bank Transaction
Reconciliation Record
Financial Reporting
From Ledger Detail to Management View.
Use the same integrated transaction base for finance-team detail and management-level visibility across branches, companies, cost centers and the wider group.
Core Statements
Trial Balance, Profit & Loss, Balance Sheet and Cash Flow.
Receivables & Payables
Ageing, outstanding, statements, due dates and credit/payment position.
Budget & Cost Analysis
Budget vs Actual, cost-center, department, project and branch performance.
Group Visibility
Company-wise, branch-wise and consolidated financial statements.
Bank & Cash Position
Current bank, cash-book and reconciliation information.
Multi-Currency
Base-currency and transaction-currency reporting with exchange impacts.
Tax Reports
Configured tax summaries, ledger impacts and statutory-oriented reporting.
Custom KPI Dashboards
Management views designed around the client’s reporting priorities.
AI + Finance Intelligence
Finance That Doesn’t Just Record. It Explains.
The standard Cyclomax AI assistant can help users interact with finance data, while client-specific AI and machine-learning workflows can be configured around the organization’s financial priorities.
Ask Finance Naturally
Query balances, branches, receivables, payables or financial trends in natural language.
Management Summaries
Generate concise finance summaries from the connected ERP data.
Risk & Variance Insights
Support receivable/payable risk, expense anomalies and budget variance review.
Custom Finance AI
Build forecasting, unusual transaction detection or other client-specific automation.
Finance AI Assistant● Online
“Which branches exceeded budget this month?”
3 branches exceeded their configured monthly budget. The largest variance is linked to operating expenses and procurement.
“Show overdue customers above the approval risk limit.”
Management Summary
AI
Data Migration
Move the History. Keep the Continuity.
Depending on project scope, Cyclomax can migrate the finance data required to continue operations without forcing the client to rebuild everything manually.
Chart of Accounts
Map and migrate the required accounting structure.
Opening Balances
Customer, supplier, bank, asset and account opening positions.
Historical Data
Ledger or journal history can be migrated where required by project scope.
Custom Mapping
Excel/CSV templates or migration from existing ERP/accounting systems.
Closing & Governance
Close With Control. Reopen With Accountability.
Protect the integrity of financial periods with configurable closing, locking, back-date restrictions and controlled adjustment workflows.
Period Locking
Restrict posting to closed months or financial periods.
Controlled Reopening
Allow reopening only through the required authority level.
Year-End Continuity
Support year-end closing and opening balance carry-forward.
Audit-Protected Adjustments
Keep journals, reversals and changes fully traceable.
Financial Periods
JulyClosed
AugustClosed
SeptemberOpenClosed
Posting allowedBack-dated posting blocked · Reopening needs authority
Ownership & Flexibility
Built for Your Finance Process. Owned by Your Business.
Cyclomax applies the same ERP ownership model to Accounts: customization around the real workflow, agreed source-code handover for internal business use, client-controlled deployment and no per-user licence model.
Full Source-Code Handover
Receive the agreed application source code for internal use after implementation.
No Per-User Licence Fee
User capacity is driven by the selected infrastructure rather than a fee for every finance or operational user.
Cloud / Local Flexibility
Deploy on AWS/cloud, on-premises infrastructure or another agreed architecture.
Optional AMC
Continue with Cyclomax support or maintain the system through your own IT team after go-live.
“
Built for Your Business. Owned by Your Business.
The client controls the deployed solution for its own business use without compulsory vendor lock-in.
Agile Finance Implementation
Configure Accounting Around the Real Business Flow.
We map the operational sources, accounting rules, approval hierarchy, reporting requirements and finance controls before configuring the automated accounting environment.
01 · STUDY
Requirement Study
Understand companies, branches, departments, accounting policy, users and existing processes.
02 · MAP
Operational-to-Finance Mapping
Identify every ERP activity that creates a Balance Sheet or P&L impact.
03 · CONFIGURE
Accounts & Approval Design
Configure Chart of Accounts, auto-posting rules, authority levels, budgets, tax and currencies.
04 · INTEGRATE
Connect ERP Modules
Link Inventory, Procurement, POS, Manufacturing, HR, Assets and other operational modules.
05 · VALIDATE
Parallel UAT
Validate source transactions and their accounting impact with Finance and operational departments.
06 · GO LIVE
Migration, Training & Go-Live
Migrate required finance data, train users and deploy with controlled cutover support.
Built for Connected Financial Control
More Than Accounting Entries.
A finance platform designed to keep Operations and Accounts continuously aligned — from the first business action to the final financial statement.
Since 2005Enterprise software experience
2-WayOperations ↔ Finance transaction traceability
No Per-UserLicence fee model
Ready to Automate the Finance Flow?
See What Happens When Accounts and Operations Work as One System.
From automatic ledger creation and double-entry posting to approvals, bank reconciliation, consolidation, reporting and AI — see how Cyclomax can configure Finance around your actual business process.
