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Automobile Workshop Automation System
Run Your Entire Workshop From One Connected System.
From vehicle gate check-in and inspections to workshop execution, technician KPIs, spare parts, outside jobs, insurance claims, invoicing and finance — Cyclomax connects the complete automobile workshop operation in one customized cloud platform.
15+ Years of Workshop Automation
High-Volume Operations
Government & Enterprise Experience
Cloud & Multi-Branch Ready
Live Workshop Control
LIVE
Vehicles Inside48
Jobs In Progress21
Ready to Deliver9
WP-CA-4821Body ShopIn Progress
NW-KR-7814ElectricalWaiting Parts
CP-KD-3098Final InspectionQC
GateReceptionAdvisorWorkshopCashierCheck-Out
Workshop Live
Parts Connected
KPI Tracking
Proven Workshop Experience
Built Around Real Workshop Operations. For More Than 15 Years.
Cyclomax has implemented workshop automation for complex private-sector and government environments — including high-volume operations handling more than 300 vehicle movements per day.
15+Years of ExperienceWorkshop automation and operational digitization.
300+Vehicles / DayExperience with demanding high-volume workshop environments.
Gov + EnterpriseComplex OperationsBuilt for structured approvals, accountability and control.
Multi-BranchCentralized ManagementWorkshops, stores, users and reporting under one platform.
Government-sector workshop automation experience includes organizations such as the Machinery Equipment Authority and Development Construction and Machinery Agency.
More Than a Job Card
A Workshop Is a Connected Operation. Your System Should Be Too.
Vehicles move between departments. Technicians work against standard labour times. Parts come from multiple stores. Insurance approvals change. Outside jobs leave the premises. Cashiering and finance need the final truth.
Cyclomax keeps the vehicle, job, labour, parts, approvals, costs and customer journey connected from gate entry to gate exit.
Vehicle MovementKnow where the vehicle is, why it arrived and which department owns the next action.
Actual Labour TimeCapture technician start, pause and completion time directly from the workshop floor.
Job-Based Parts ControlConnect stock requests, issues, purchases and outside work to the exact vehicle job.
Insurance & ApprovalsKeep estimates, inspections, amendments and approvals inside a controlled workflow.
End-to-End Workshop Flow
One Vehicle. One Connected Digital Journey.
Every action stays attached to the same workshop visit — from security gate entry to payment and final check-out.
01 · ARRIVAL
Gate Check-In
Security captures the vehicle number, photo, arrival time and purpose using a connected mobile phone or tablet.
02 · FRONT OFFICE
Vehicle Registration
Register vehicle, owner, meter reading and visit details, then route the case to the correct operational workflow.
03 · ALLOCATION
Sales Advisor Pool
The system can allocate the next available Sales Advisor and notify the advisor through the connected application.
04 · INSPECTION
Inspect & Estimate
Select required services and parts while predefined rates build the estimated job value from the same panel.
05 · CONFIRM
Customer Confirmation
Confirm the agreed work before releasing the vehicle into the workshop process.
06 · ROUTE
Department Handover
Route the vehicle through body, paint, electrical, fibre, machining or other departments in the required sequence.
07 · EXECUTE
Mechanic Job Execution
Mechanics use department touch terminals to select vehicles and start, pause, resume and complete assigned work.
08 · PARTS
Parts & Outside Work
Request parts or outsourced work during the active job while keeping cost and movement connected to the vehicle.
09 · REVIEW
Completion Review
Sales Coordination reviews assigned work, completed work, outstanding tasks and actual parts before closing the job.
10 · QC
Final Inspection
Complete quality checks before the vehicle moves to final billing and release.
11 · BILLING
Cashiering & Payment
Select the vehicle and pull completed labour, parts, outside jobs and approved charges into the invoice automatically.
12 · RELEASE
Gate Pass & Check-Out
Complete payment, issue the gate pass and close the vehicle movement history at final exit.
Reception & Sales Advisor
Inspect. Estimate. Assign. Track.
The vehicle enters the operational workflow at the gate, moves through Front Office registration and reaches the assigned Sales Advisor with the same record.
Connected Gate Reception
Capture vehicle entry, photos, number, purpose and timing from a mobile or tablet.
Automatic Advisor Allocation
Distribute new jobs through the Sales Advisor pool based on operational availability.
Instant Estimate Visibility
Use predefined labour, services and parts pricing to see estimated job value while inspecting the vehicle.
Department Sequencing
Choose the first department and manage subsequent handovers when multiple workshop sections are involved.
Vehicle Inspection & Estimate
Running RepairVehicleWP-CA-4821 · 78,240 km
RegisteredBrake InspectionMechanical · Standard labour 1.5 h
Rs. 12,500Front Brake PadsGenuine / Aftermarket options available
Rs. 24,800A/C DiagnosisElectrical · Standard labour 0.8 h
Rs. 8,500Estimated Job ValueRs. 45,800
Next: Customer confirmation → Mechanical Department → Electrical Department
MECHANICAL · TOUCH TERMINALONLINE
WP-CA-4821 · Brake RepairAssigned
Standard time: 1 h 30 m · Technician designation: Mechanic
NW-KR-7814 · Suspension CheckQueued
Standard time: 1 h 00 m · Parts request pending
Every start, pause and completion updates the live job and feeds technician performance data.
Workshop Floor Automation
Turn Every Department Into a Live Digital Operation.
Each workshop section can use a dedicated touch terminal. Mechanics identify themselves, choose the relevant vehicle and update job progress directly from the floor.
ERP-Registered Employees
Mechanics are connected to the employee structure, payroll and workshop job records.
Start / Pause / Resume / Complete
Capture real working time against each assigned labour task instead of relying on manual reporting.
Live Department Visibility
See what each department and mechanic is working on and where delays are developing.
Technician Performance
Measure Productivity From Actual Work.
Each labour job can carry its standard job duration, selling rate and required employee designation. Actual clock-in and clock-out activity then provides the performance data.
- Standard labour duration by job
- Required employee designation
- Labour selling rate
- Actual job start / stop time
- Technician job history
- Department productivity
- Performance KPI reporting
- Incentive-ready operational data
Technician KPI Snapshot
Mechanic 024Standard Job Time1 h 30 m
→
Actual Clocked Time1 h 18 m
Brake Repair
On TargetSuspension Job
72%Electrical Diagnosis
Review
Parts, Stores & Procurement
Every Part Connected to the Vehicle That Used It.
Workshop inventory can handle genuine, aftermarket, new and second-hand parts across multiple stores — while keeping every issue, request and purchase linked to the active vehicle job.
Purchase Request→Approval→RFQ / Vendor→PO→GRN→Store→Job Issue
- Multiple stores / warehouses
- Job-based parts requests
- Average Cost / FIFO support
- Barcode scanning
- Inter-branch stock transfers
- Local / urgent procurement
- Returns & stock adjustments
- Full movement history
Parts Request · WP-CA-4821
Store 02GenuineAftermarketUsedNew
Front Brake Pad SetAvg. cost · Rack A-14 · Barcode ready
2 Sets
Brake CleanerConsumable · Store 02
3 Units
Sensor AssemblyNot in stock · Purchase request required
0
Live job link: parts issued here flow to vehicle costing and final billing automatically.
AI & Workflow Automation
From Vendor Inquiry to Purchase Order — With Less Manual Chasing.
Complex workshop jobs can require repeated vendor quotation calls and email follow-up. Cyclomax can automate that communication and bring vendor responses back into the operational workflow.
Automatic RFQ Communication
Notify relevant registered vendors when the workshop raises a quotation requirement.
Read & Track Vendor Replies
Monitor incoming email responses and identify the vendors who responded to the request.
Continue Into Purchasing
Select the relevant vendor response and move the approved requirement into PO processing.
RFQ Automation · Insurance Job
AI AssistedRFQ sent to 6 registered vendorsPart: LH Headlamp Assembly · Job INS-24018
SentVendor A repliedQuotation response linked to RFQ
ReceivedVendor C repliedQuotation response linked to RFQ
Received3 vendors pendingFollow-up status remains visible to procurement
PendingNext action: review responding vendors → select supplier → approval → purchase order.
Outside Job Management
Outsourced Doesn’t Mean Untracked.
When a specialist task has to leave the workshop — radiator cleaning, machining, specialist repair or any other external service — the outside job stays connected to the original vehicle.
- Create outside work against the active repair job
- Generate component / vehicle outward gate pass
- Record outside supplier and service cost
- Track return and completion
- Add the workshop sales margin
- Flow the final charge into the customer invoice
Example Outside Job
Radiator Cleaning · WP-CA-4821
Detach→Gate Pass→Vendor→Return→Refit→Invoice
External CostRs. 8,000
Customer ChargeRs. 10,500
Connected control: external movement, cost and final sale remain traceable against the same vehicle job.
Insurance Repair Management
Manage the Complete Insurance Repair Lifecycle.
Insurance repair is its own controlled process — from initial estimate and insurer inspection to amendments, workshop execution, reinspection, invoicing and vehicle release.
01Insurance RegistrationRoute the vehicle from Front Office to the Insurance Department.
02Inspection & EstimateSales coordination inspects damage and prepares the initial estimate.
03Submit to InsurerTrack estimate submission and insurance-company communication.
04Insurer InspectionRecord inspection status and required follow-up actions.
05DO / DR RequestsTrack dismantling / further-inspection requirements when hidden damage must be assessed.
06Estimate AmendmentMaintain insurer changes to panels, repairs, parts specifications and approved scope.
07Approval & PartsMove approved repair scope into vendor, procurement and workshop processes.
08Workshop RepairUse the same department touch terminals, job clocking and parts workflows as running repairs.
09Final Bill & ReinspectionNotify Insurance, raise the bill and track final insurer inspection / approval.
10Release & SettlementComplete approval, finance processing and vehicle dispatch.
Keep Every Amendment VisibleOriginal estimates, amendments, supplementary requirements and approved scope stay connected instead of being scattered across email and spreadsheets.
One Repair Engine After ApprovalOnce the insurance repair is approved, workshop execution uses the same department, technician, stock, outside-job and billing controls as normal repairs.
Completion, QC & Cashiering
Nothing Reaches Billing Until the Job Is Reviewed.
Sales Coordination can review what was assigned, what was completed, what was not completed, parts issued and additional work before closing the job for invoicing.
Completion Review
Compare planned work with actual completed workshop activity.
Final Inspection / QC
Confirm the vehicle is ready before releasing it to billing and delivery.
Controlled Discounts
Apply allowed discounts or route special discounts to management approval.
Cashier · WP-CA-4821Job Complete
Brake Repair LabourRs. 12,500
Front Brake Pad SetRs. 24,800
A/C DiagnosisRs. 8,500
Outside Radiator ServiceRs. 10,500
Other Approved ChargesRs. 3,200
Total Job ValueRs. 59,500
Special discount above cashier authority → send to management approval.
Your Vehicle ProgressWP-CA-4821 · Job #JC-1048
Vehicle Received08:42 AM
Inspection Completed09:18 AM
Repair Started10:04 AM
Mechanical RepairIn progress
Final InspectionPending
Ready for CollectionPending
Customer visibility: customers can track repair progress without needing constant status calls.
Customer Visibility + Finance
Keep the Customer Informed. Keep Finance Connected.
Customers can track vehicle progress while completed workshop transactions flow into billing and financial control.
- Customer repair progress tracking
- Service / job status visibility
- General Ledger
- Accounts Payable
- Accounts Receivable
- Customer & supplier ageing
- Bank reconciliation
- Voucher & approval workflows
- Automated journal entries
- Financial reporting
Multi-Branch Management Intelligence
See What Is Happening Across the Workshop — Right Now.
Centralized dashboards can bring workshop throughput, pending actions, technician performance, parts, revenue and branch-level performance into one management view.
Branch Performance
Job Turnaround
Technician KPI
Parts Usage
Revenue & Receivables
Multi-branch workshops, stores and central management can operate on one controlled data platform.
Vehicles Currently Inside84
Jobs Waiting for Parts12
Insurance Pending Approval08
Ready for Delivery17
Technician Utilization86%
Today’s Workshop ValueLive
Connected Capabilities
One Platform Across the Entire Workshop Operation.
Select a capability to see the operational scope behind it.
Customized Around Your Operation
Your Workshop Shouldn’t Have to Adapt to Software.
A routine-service center, collision-repair facility, government workshop, dealer network and heavy workshop do not operate the same way. Cyclomax configures departments, roles, approvals, stores, pricing and job flows around the actual operation.
Running Repairs
Insurance Repairs
Outside Jobs
Government Workshops
Multi-Branch Networks
Complex Stores
Technology Foundation
Cloud-Based. Connected. Ready for the Workshop Floor.
AWS / Cloud Deployment
Central access for workshops, branches and management teams.
Desktop, Mobile, Tablet & Touch
Use the right interface for security, advisors, mechanics, stores, finance and management.
Role-Based Access & Audit
Control who can view, approve, issue, edit and close critical workshop transactions.
APIs & Integrations
Connect payment, communication, devices and other business systems as required.
Technology Ownership
Built for Your Workshop. Owned by Your Business.
Cyclomax builds on open-source technologies and can hand over the deployed solution and source code for your organization’s internal use.
Customized to Your Workflow
Departments, job steps, approval paths, pricing, stores and reports can be configured around the real workshop.
Full Source-Code Handover
Your business can retain control of the deployed solution and future internal development.
No Per-User Licence Fees
User scale is driven by infrastructure and operational requirements rather than a compulsory per-user licence model.
No Compulsory Vendor Lock-In
Continue with Cyclomax support or use your own IT team according to the agreed implementation and support model.
Automate the Complete Workshop
Still Managing Workshop Operations Across Paper, Excel, Calls and Separate Systems?
Bring vehicle movement, workshop execution, parts, insurance, technician performance, billing and management reporting into one connected platform.
