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Cyclomax Fixed Asset Management

From Purchase to Disposal — Track the Complete Life of Every Asset.

Know Every Asset. Where It Is. Who Uses It. What It Costs.

Manage fixed assets across manufacturing, hospitals, schools, offices and multi-branch enterprises with one connected platform covering procurement, registry, assignment, maintenance, calibration, depreciation, verification, smart tracking and disposal.

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Full Asset Lifecycle QR / RFID / IoT Ready Finance Integrated No Per-User Licence
Enterprise Asset Control
LIVE
Active Assets4,286Registry
Service Due38Scheduled
Verification96%Scanned
CNC Machine #M-1042Factory A · Production Line 03
Active
Quality Measuring UnitQA Lab · Calibration due in 8 days
Due Soon
HVAC Unit #AC-021Hospital Block B · Work order open
Attention
Depreciation Posted
QR Verification
AI Risk Insight
Why Asset Control Matters

Assets Shouldn’t Disappear Into Spreadsheets After Purchase.

When Procurement, Finance, HR, Maintenance and Operations hold separate records, businesses lose visibility over location, responsibility, condition, cost and true asset value.

01

Unknown Location & Custody

Assets move between branches, departments and people without a reliable movement history.

02

Maintenance Without Cost Visibility

Repair, parts, service and calibration costs are often disconnected from the actual asset record.

03

Finance & Operations Don’t Reconcile

Physical asset records and accounting values drift apart when depreciation, disposal and verification are handled separately.

Complete Asset Lifecycle

One Asset Record From Requisition to Retirement.

Cyclomax follows the asset from the first purchase request through ownership, maintenance, accounting and final disposal.

Stage 01

Purchase

Requisition, approval, PO and supplier process.

Stage 02

Register

Asset registry, ledger, serial, category and documents.

Stage 03

Assign

Company, branch, location, department and custodian.

Stage 04

Maintain

Service, calibration, repairs, parts and cost.

Stage 05

Depreciate

Periodic financial posting and net book value.

Stage 06

Verify

QR/barcode audit, condition and discrepancy control.

Stage 07

Analyze

TCO, utilization, AI risk and replacement insight.

Stage 08

Dispose

Write-off, sale, scrap and accounting closure.

Asset Management Capabilities

Everything You Need to Control Enterprise Assets.

Click a capability to explore how it connects with the wider Cyclomax ERP.

Asset Registry & Ledger

Build a complete financial and operational record for every fixed asset from the day it enters the business.

  • Unique asset number and serial number
  • Category, subcategory, brand, model and specifications
  • Supplier, invoice, purchase and capitalization references
  • Warranty, photos and supporting documents
  • Fixed Asset Registry and Fixed Asset Ledger

Connects Procurement, Accounts, HRM and Maintenance so asset data does not need to be recreated in separate systems.

01

Asset Registry & Ledger

Build a complete financial and operational record for every fixed asset from the day it enters the business.

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Assignment & Movement

Know exactly where an asset is, who is responsible for it and how it moved through the organization.

  • Company, branch and location assignment
  • Department and employee/custodian assignment
  • Transfer request and approval
  • Temporary issue and return
  • Condition capture and full movement history

Useful for enterprises with multiple branches, departments, schools, hospitals, factories and distributed teams.

02

Assignment & Movement

Know exactly where an asset is, who is responsible for it and how it moved through the organization.

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Maintenance & Repairs

Connect asset ownership with preventive maintenance, breakdown repairs, parts usage and service cost.

  • Preventive maintenance schedules
  • Breakdown and repair work orders
  • Technician and external vendor assignment
  • Spare-parts issues from Inventory
  • Asset-wise repair and maintenance cost

Integrated with Maintenance and Inventory for end-to-end asset service history.

03

Maintenance & Repairs

Connect asset ownership with preventive maintenance, breakdown repairs, parts usage and service cost.

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Calibration Control

Keep calibration-sensitive assets and instruments within the required service and certification cycle.

  • Calibration frequency by asset
  • Due-date alerts and overdue escalation
  • Internal/external calibration records
  • Certificate and report uploads
  • Complete calibration history

Links naturally with QA for instruments and equipment used in inspection or measurement.

04

Calibration Control

Keep calibration-sensitive assets and instruments within the required service and certification cycle.

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Depreciation & Accounting

Automate the financial lifecycle of assets from capitalization through depreciation, revaluation and disposal.

  • Category-wise depreciation rules
  • Useful life and residual value
  • Periodic depreciation calculation
  • Automatic journal posting
  • Revaluation and disposal gain/loss

Connects directly to the relevant asset, accumulated depreciation and expense accounts in Finance.

05

Depreciation & Accounting

Automate the financial lifecycle of assets from capitalization through depreciation, revaluation and disposal.

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Physical Verification

Replace spreadsheet-based asset checks with structured QR/barcode verification and audit evidence.

  • Branch, department and custodian verification
  • QR/barcode scanning
  • Photo and condition capture
  • Missing/unverified asset tracking
  • Discrepancy reports and approval-based corrections

Keeps a full verification history for internal and external audit requirements.

06

Physical Verification

Replace spreadsheet-based asset checks with structured QR/barcode verification and audit evidence.

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Disposal & Write-Off

Close the asset lifecycle through a controlled approval process rather than simply deleting records.

  • Disposal request and approval
  • Write-off, sale or scrap/salvage
  • Transfer to another company or branch
  • Disposal proceeds and gain/loss
  • Accounts update and full disposal history

Maintains the asset record for traceability even after it is no longer active.

07

Disposal & Write-Off

Close the asset lifecycle through a controlled approval process rather than simply deleting records.

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Parent / Child Assets

Manage complex equipment as one main asset with trackable components and replacement history.

  • Parent/child asset structures
  • Component serial numbers
  • Component-level maintenance
  • Replacement history
  • Asset bundles, bulk registration and grouped assets

Especially useful for machines, medical equipment, IT infrastructure and multi-component enterprise assets.

08

Parent / Child Assets

Manage complex equipment as one main asset with trackable components and replacement history.

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Warranty, Insurance & Compliance

Track the deadlines and coverage that protect high-value assets.

  • Warranty periods and claims
  • Insurance policy and claims
  • License, permit and certification expiry
  • AMC/service contract details
  • Renewal reminders and escalation

Documents, expiry dates and coverage can remain attached to the asset master for quick review.

09

Warranty, Insurance & Compliance

Track the deadlines and coverage that protect high-value assets.

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Requests & Shared Assets

Control employee and department requests for shared or temporarily assigned assets.

  • Asset requests and approvals
  • Shared asset reservation calendar
  • Issue and return workflow
  • Expected return and overdue alerts
  • Damage/loss reporting and custodian acknowledgement

Suitable for projectors, tools, equipment, vehicles and other shared enterprise resources.

10

Requests & Shared Assets

Control employee and department requests for shared or temporarily assigned assets.

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IoT, RFID & Smart Tracking

Turn selected assets into live, trackable resources using the right hardware integration.

  • RFID, NFC, QR and barcode identification
  • GPS/location tracking where appropriate
  • IoT and sensor integration
  • Runtime and meter-hour capture
  • Movement, usage and condition alerts

Custom hardware and API integrations can be designed around the client’s operational requirements.

11

IoT, RFID & Smart Tracking

Turn selected assets into live, trackable resources using the right hardware integration.

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AI & Predictive Asset Management

Use asset history and operating data to identify risk, cost and underutilization before they become bigger issues.

  • Predictive maintenance indicators
  • Failure-risk and cost trend analysis
  • Idle/underused asset detection
  • Replacement recommendations
  • Natural-language asset queries and AI summaries

AI can be configured around asset type, industry, available data and the client’s decision rules.

12

AI & Predictive Asset Management

Use asset history and operating data to identify risk, cost and underutilization before they become bigger issues.

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Assignment & Movement

Know What the Asset Is. Where It Is. Who Has It.

Every asset can carry a unique identity and a complete movement history across companies, branches, locations, departments and employees.

Asset ID→ Serial / QR→ Location→ Department→ Custodian→ Transfer→ Return

One Complete Asset Identity

Brand, model, specification, supplier and invoice references.

Warranty, insurance, AMC, photos and certificates.

Transfer approvals and temporary issue/return workflows.

Parent/child assets and component replacement history.

Asset Record
Active
SN 7731-A
Asset ID · M-1042 CNC Machine #M-1042 Machinery4 components
LocationFactory A · Production Line 03
DepartmentProduction
CustodianLine Supervisor
WarrantyValid · AMC linked
Movement history
Transfer · Line 01 → Line 03Approved
Temporary issue · QA LabReturned
Maintenance & Calibration

Don’t Wait for an Asset to Fail Before You Act.

Register the service and calibration rules when the asset is created, then let the system drive reminders, work orders, escalations and history.

Preventive Maintenance

Schedule service by time, usage or meter hours and maintain a full work-order history.

Calibration Control

Track due dates, certificates, overdue escalation and QA-linked instrument status.

True Maintenance Cost

Combine internal labor, spare parts and external vendor cost against the asset itself.

Asset Registered→ Service / Calibration Rule→ Reminder→ Work Order→ Parts & Cost→ Complete→ Next Due

Finance-Ready Asset Accounting

Connect the physical asset with the financial asset so Operations and Finance remain reconciled throughout the lifecycle.

01

Capitalization and asset account mapping.

02

Useful life, residual value and depreciation policy.

03

Automatic periodic depreciation journal posting.

04

Revaluation, disposal and gain/loss accounting.

Depreciation & Finance

Track the Asset. Automate the Accounting.

Cyclomax can automate category-wise depreciation and connect asset events directly with the Chart of Accounts, accumulated depreciation and expense accounts.

Capitalized→ Depreciation→ Net Book Value→ Revaluation→ Disposal→ Gain / Loss
Depreciation Run · #M-1042
PeriodDepreciationAccumulatedNet Book ValueJournal
Q1125,000125,0004,875,000Posted
Q2125,000250,0004,750,000Posted
Q3125,000375,0004,625,000Posted
Q4125,000500,0004,500,000ScheduledPosted
Verification & Audit

Audit Assets With Confidence — Not Spreadsheets.

Run periodic physical verification using QR/barcode scanning, capture condition and photo evidence, identify missing or unverified assets and route discrepancies through approvals.

Physical Verification Flow

Audit Plan→ Scan Asset→ Confirm Location→ Condition→ Photo→ Variance→ Approval

Every verification cycle remains available as part of the asset’s audit history.

Audit Plan · Head Office
Verified 0 / 4
Laptop #IT-0318Finance · Floor 2
Pending
Projector #AV-044Meeting Room 1
Pending
Printer #IT-0102HR · Floor 1
Pending
Reception Desk #FF-210Lobby
Pending
IoT, RFID & Smart Tracking

Turn Assets Into Live, Trackable Business Resources.

Where the hardware supports it, Cyclomax can connect RFID, NFC, GPS, IoT sensors, meter readings and movement alerts directly to asset management.

RFID / NFC
QR / Barcode
GPS
IoT Sensors
Runtime
Movement Alerts
LIVE TRACKING
Usage-Based Service

Trigger service based on runtime, meter hours or other captured usage indicators.

Movement & Location Visibility

Track selected movable assets and flag unexpected or unauthorized movement where configured.

Custom Hardware Integration

Connect industry-specific sensors and devices through APIs or IoT gateways.

Compressor #CP-07 · meter hours412 / 500 h
AI & Predictive Asset Management

Know When an Asset Is Becoming a Cost Before It Becomes a Problem.

Use maintenance history, utilization, age, condition and cost data to identify risk and support better repair-versus-replace decisions.

Maintenance history Utilization Age Condition Cost
Ask Your Asset Data● AI
Which assets are costing more to maintain than they are worth?
Which machines are most likely to require service soon?
Which assets have been underutilized for the last six months?
Analyzing asset history
Connected ERP Ecosystem

One Asset Record. Connected Across the Entire Business.

Asset Management connects the physical asset to the operational and financial systems that use, maintain and account for it.

Procurement
Inventory
Accounts
HRM
Maintenance
Manufacturing
ASSET
RECORD
CYCLOMAX
QA / Calibration
Fleet
Projects
BI Dashboards
IoT / Devices
External APIs
Built for Your Business. Owned by Your Business.

Asset Management Without Per-User Licence Lock-In.

Cyclomax can configure asset structures, workflows, approvals, reports and integrations around your enterprise, then hand over the deployed solution and source code for your organization’s internal use.

Full source-code handover for internal use.

No compulsory per-user licence fees.

AWS, cloud, local or hybrid deployment as required.

Optional AMC — continue with Cyclomax or your own IT team.

Agile Implementation

Configure the Asset Lifecycle Around Your Real Operation.

We map the existing asset process, configure the lifecycle and controls, integrate the relevant ERP modules, migrate data and validate the solution with users in stages.

01

Requirement Study

Asset categories, workflows, accounting, locations, service and compliance rules.

02

Process & Prototype

Registry, approvals, forms, reports and device/integration design.

03

Build & UAT

Agile configuration with department-level testing and migration.

04

Go Live & Enhance

Deployment, training, support, IoT/AI enhancements and continuous improvement.

Enterprise Asset Control

More Than an Asset Register.

Cyclomax connects the asset’s physical, operational and financial life in one auditable system.

360°Asset lifecycle visibility
1 RecordOperations + maintenance + finance
AI + IoTSmarter tracking and prediction
Ready to Take Control?

Know Every Asset. Control Every Stage.

See how Cyclomax can configure Fixed Asset Management around your organization, asset types, accounting policies and operational workflows.

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info@cyclomax.net Explore Asset Management

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Empowering organizations with scalable IT solutions since 2005.

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#233/3, Lake Round,
Pollaththapitiya,
Kurunegala.

PHONE

+94 11 438 3554
+94 77 003 7830

EMAIL

info@cyclomax.net

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