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Vehicle Import & Distribution Management
From Overseas Order to Customer Handover.
One Connected Automotive ERP.
Manage the complete lifecycle of every imported vehicle — supplier orders, LC and T/T payments, shipment tracking, landed-cost calculation, chassis-level inventory, dealer distribution, customer sales, financing, insurance, RMV registration and final delivery — through one connected system.
Shipment-to-Delivery
Chassis-Level Tracking
Finance Company Connected
Source-Code Handover
Vehicle Import Control Tower
Live WorkflowSupplierOverseas Origin
ColomboPort Arrival
PO Approved
Shipment Confirmed
On Water
Clearing
Currency & Landed Cost
Chassis-Level Inventory
RMV • Insurance • CR
Purchase & Import
Shipment Desk
Vehicle Inventory
Dealer Distribution
Finance & Delivery
Complete Vehicle Lifecycle
One Vehicle. One Digital Journey.
Follow every vehicle from the first overseas purchase decision to registration, handover and after-sales — without breaking the information flow between departments.
SourceSupplier • PI • PO
ShipLC • T/T • Tracking
LandClearing • Landed Cost
StockGRN • Chassis Inventory
DistributeDealer • Showroom
SellReserve • Advance • Invoice
FinanceLoan • Collection • Settlement
RegisterInsurance • RMV • CR
DeliverNumber Plate • Handover
SupportRepairs • Customer Care
Shipment Desk
Control the Import Process Before the Vehicle Reaches Your Yard.
Connect approved import purchase orders with overseas payments, shipment confirmation, shipping status, agent costs, arrival and clearing activities in one operational desk.
Import Purchase Control
Supplier, proforma invoice, purchase order, approval and shipment-linked purchasing records.
LC & T/T Payments
Track advance, overseas payments, balance payments and the financial status of each shipment.
Shipment Tracking
Shipment confirmation, ETD/ETA, on-water, landed and clearing status visibility.
Agent & Logistics Costs
Capture clearing, logistics, agent charges, deposits and other shipment-related costs.
Shipment Desk
Import OperationsShipmentIMP-0264 / Supplier A
PaymentLC
ETA18 NOV
On Water
ShipmentIMP-0265 / Supplier B
PaymentT/T
ETA23 NOV
Confirmed
ShipmentIMP-0261 / Supplier C
PaymentSettled
ArrivalLANDED
Clearing
- Container / vessel reference and shipping documents
- Payment status and outstanding visibility
- Agent costs and container deposits
- Shipment stage history from confirmation to arrival
Landed Cost & Currency
Know the Real Cost of the Vehicle Before You Price It.
Bring overseas currency, bank/payment costs, clearing and logistics expenses into the vehicle costing process instead of treating them as disconnected spreadsheets.
Supplier CurrencyUSD / JPY / CNY
Local CurrencyLKR
Exchange-rate handling and allocation logic are configured around the importer’s accounting policy.
Vehicle / Supplier CostForeign Currency → Local Value
Freight & InsuranceShipment Allocation
Duty / Tax / PortImport Charges
Clearing & LogisticsAgent / Transport / Handling
Bank / LC / Other CostsShipment-Linked Expenses
Final Allocated Vehicle CostLanded Cost
GRN & Chassis-Level Inventory
Manage Vehicles as Individual Assets — Not Just Stock Quantities.
Receive cleared vehicles into inventory with chassis-level identity, cost, location and status. The same vehicle record continues through allocation, sale, registration and delivery.
- GRN from cleared shipment
- Chassis / frame number
- Engine or motor number
- Model, variant and colour
- Actual landed cost
- Current branch / showroom
- Reservation and invoice status
- Registration / CR reference
Vehicle RecordChassis-linked lifecycle
Chassis No.VIN / Frame Identity
ModelModel / Variant
ShipmentIMP-0261
LocationCentral Yard
CostLanded Cost Linked
StatusGRN → Available
InvoiceNot Allocated
RegistrationPending
Head Office
Dealer / Branch 01Connected
Dealer / Branch 02Connected
Dealer / Branch 03Connected
Dealer / Branch 04Connected
Dealer & Showroom Network
Central Control. Distributed Selling.
Head office can control stock, approvals and consolidated visibility while branches and dealers operate within their assigned locations and workflows.
Vehicle Allocation
Assign imported vehicles to branches, dealers or showrooms with controlled stock movement.
Network Visibility
See stock availability and vehicle status across the distribution network.
Branch Sale Requests
Capture customer, vehicle, KYC, payment and guarantor information before approval.
Dealer Commission
Connect completed vehicle sales with showroom and salesperson commission processing.
Connected Vehicle Finance
Sell the Vehicle and Manage the Financing Journey in the Same Ecosystem.
Connect down payments, finance applications, approvals, disbursement, collections and settlement processes with the exact vehicle and customer transaction.
01
Down PaymentAdvance and initial customer contribution.02
Application & KYCCustomer, guarantor and supporting documents.03
Credit ApprovalOperational approval flow and decision status.04
DisbursementApproved finance connected to the vehicle sale.05
InstalmentsReceipts and outstanding balance tracking.06
RecoveryFollow-up of arrears and collection activity.07
Early SettlementSettlement calculation and closing workflow.08
Final SettlementClose the finance lifecycle with transaction history intact.Automobile Company + Finance Company + Dealer Network — connected around the same customer and vehicle.
Vehicle Delivery Desk
The Sale Is Not Complete When the Invoice Is Printed.
Continue the vehicle journey through delivery order, insurance, RMV registration, CR, number plate and final customer handover.
InvoiceVehicle sale confirmed
Delivery OrderAuthorised release
InsuranceCover / policy process
RMV / CRRegistration & documents
Number Plate & HandoverVehicle delivered
Status History
Track each delivery stage against the individual chassis and customer.
Document Control
Maintain vehicle and customer documents alongside registration and delivery processes.
Branch Visibility
Dealer and showroom teams can see the progress of their own customer deliveries.
Integrated Accounting
Operational Activity Should Feed Finance — Not Create More Data Entry.
Connect importing, inventory, sales, receipts, finance, insurance, registration and commission processes with the accounting layer so management sees both operational status and financial impact.
- Supplier / import liabilities
- Inventory value by landed cost
- Vehicle sales & cost of sales
- Customer / finance debtors
- Advances and receipts
- RMV & insurance expenses
- Dealer / staff commissions
- Banking, vouchers and reconciliation
Shipment & Supplier Costs
GRN & Inventory
Customer Advances
Vehicle Sale
Finance
& Ledger
& Ledger
Finance Debtor
Insurance / RMV
Dealer Commission
Management Reports
Management Visibility
One View Across Import, Stock, Sales and Finance.
Give management an operational picture that follows vehicles and money across the complete import and distribution chain.
Shipment PipelineIn TransitPO → ETA → Clearing
Vehicle StockBy ChassisLocation & status
Dealer NetworkAllocatedBranch visibility
FinanceOutstandingReceipts & recovery
Management
Import Team
Stores / Yard
Dealer / Branch
Finance Team
Customer Care
Beyond Delivery
The Vehicle Lifecycle Can Continue After Handover.
The same chassis and customer history can support repairs, service activity and customer-care operations instead of starting a new disconnected record after the sale.
Repair & Service
Vehicle-linked repair jobs, technician workflows and service history.
Customer Care
Call-centre activity and follow-up connected back to the customer and chassis.
Built Around Automotive Operations
Not a Generic ERP with a Vehicle Screen Added.
Cyclomax combines import, inventory, sales, finance, registration, dealer-network and after-sales workflows into a system designed around how vehicle distributors actually operate.
End-to-End Traceability
Follow a vehicle from supplier and shipment through registration and customer delivery.
Workflow Customization
Approval, document and operational flows can be shaped around the importer’s organization.
Business Ownership
Built on open-source technologies with source-code handover according to project terms.
Connected Deployment
Centralized cloud deployment can connect head office, yards, showrooms and dealer locations.
Vehicle Import & Distribution ERP
How Much of Your Vehicle Journey Is Still Managed Between Spreadsheets, Calls and Separate Systems?
Bring shipment control, landed cost, chassis inventory, dealer distribution, customer sales, vehicle finance, RMV, insurance and delivery into one customized operational platform.
