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Ultimate School ERP Software for all kind of Institutes
Cyclomax’s School Management Software streamlines the day-to-day academic and administrative activities of educational institutions from a single platform. It offers user-friendly dashboards with login access for teachers, staff, students, parents, and management. The software automates operations such as student admissions, transfer certificates, and digitizes the online learning experience, ensuring effortless management of all school activities.
Integrate all departments and functions across a company in to a single computer system
Core Modules (21)
Courses and Batches
Create and manage course offerings, class batches, sections, and academic group configurations for every grade level with ease.
Certificate and Confirmations
Generate, issue, and track student certificates, completion confirmations, and official school documents with digital authentication.
Student Profile
Maintain comprehensive student records including personal details, academic history, guardian information, and contact data in one place.
Human Resources Management
Manage all staff profiles, roles, attendance, leave requests, and HR administrative workflows for school personnel.
Dashboard and Analytics
Get a real-time overview of key school metrics including attendance rates, academic performance, and financial health at a glance.
Teachers Portal
Give teachers a dedicated workspace to manage their classes, upload marks, view timetables, and communicate with students and parents.
Student Attendance
Mark and monitor daily student attendance digitally with automated SMS and email alerts to parents for any absences or tardiness.
Student Admission
Handle end-to-end student admission processes including online applications, document collection, approval workflows, and enrollment.
Parent Portal
Provide parents with secure 24/7 online access to their child’s attendance, grades, fee status, timetables, and school announcements.
Timetable
Create and manage class timetables, teacher period assignments, and room allocations across all grades and sections efficiently.
Communication Module
Enable internal announcements, broadcast notices, and structured messaging between staff, parents, and students within the platform.
SMS Integration
Send real-time SMS alerts to parents and staff for attendance updates, exam results, fee reminders, and other critical school events.
Gradebook
Record, calculate, and maintain student marks, GPA, and academic performance across all subjects with detailed progress tracking.
Examination Module
Schedule examinations, assign halls, generate hall tickets, record marks, and publish results with a fully automated workflow.
User Management
Control and configure user access levels, roles, and permissions for administrators, teachers, parents, and support staff.
School / Events Calendar
Plan and display school events, public holidays, examination schedules, and important academic dates in a shared interactive calendar.
Report Center
Generate, customize, and export a comprehensive range of academic, attendance, financial, and operational reports on demand.
ID Card Generator
Design and print student and staff ID cards with photos, barcodes, and school branding in minutes using built-in templates.
Meeting Planner
Schedule, organize, and track staff meetings, parent-teacher conferences, and board sessions with agenda management and reminders.
Facility Booking
Manage reservations and bookings for school facilities such as laboratories, sports grounds, auditoriums, and meeting rooms.
Finance
Handle fee collection, invoice generation, student-wise payment tracking, expense records, and financial reporting from a single module.
Standered Modules (16)
Hostel
Manage hostel room allocations, occupancy records, meal plans, warden assignments, and boarding student profiles efficiently.
Transportation
Coordinate school bus routes, stops, driver assignments, student boarding lists, and daily transport schedules.
General Receipting
Generate and track payment receipts for all school financial transactions with automatic numbering, history, and audit trails.
Data Management
Import, export, archive, and manage institutional data with scheduled backups, restore capabilities, and data integrity checks.
Email Integration
Send automated and manual emails for fee reminders, notifications, reports, and general communications to parents and staff.
External Sync
Synchronize school data with third-party platforms, government databases, and external systems through secure data bridges.
Blog
Publish school news, event updates, achievement announcements, and informational articles for students, parents, and the community.
Custom Report
Build and save fully custom report templates tailored to the school’s specific administrative, academic, or financial reporting needs.
Theme
Customize the platform’s color scheme, logo, fonts, and overall branding to match the school’s official visual identity.
Placement
Track student career placements, internship records, employer partnerships, and graduate employment outcomes over time.
Gallery
Upload, organize, and display photos and videos from school events, sports activities, cultural programs, and academic achievements.
Task
Create, assign, and track tasks for staff members with due dates, priority levels, progress updates, and completion status.
Inventory
Manage school supplies, stationery, laboratory equipment, and consumable inventory with stock level alerts and usage tracking.
Fixed Asset
Track and manage school property, furniture, computers, and fixed assets with depreciation schedules and maintenance records.
Descipline
Record, manage, and follow up on student disciplinary incidents, behavioural warnings, counselling sessions, and corrective actions.
Library
Manage book catalogues, borrowing records, renewals, return tracking, overdue fine calculations, and full library inventory.
Data Protection
Ensure student and staff data privacy with advanced encryption, granular access controls, and compliance with data protection regulations.
Payment Gateway Integration
Accept online fee payments securely through integrated payment gateways with real-time confirmation and reconciliation.
Student Assignment Management
Create, distribute, collect, and grade student assignments and projects digitally with submission tracking and feedback.
Fine/ Fine Waive off
Manage library, disciplinary, or late submission fines with a structured waiver request and administrator approval workflow.
Discount Request
Process and approve student fee discount requests with configurable eligibility rules and multi-level authorization workflows.
Finger Print / Face Detectors Integration
Integrate fingerprint scanners and facial recognition devices for fast, accurate, and contactless student attendance marking.
Radio barcode Integration
Enable barcode scanner-based workflows for attendance marking, library book tracking, and student ID verification.
Reminder / Notifications
Schedule and send automated reminders for upcoming fee deadlines, events, exam dates, and other important school milestones.
Enquiry & Registration
Manage prospective student inquiries, online application forms, pre-admission registrations, and lead conversion tracking.
Ultimate Modules
Alumni Ledger
Maintain a comprehensive database of school alumni with updated contact information, career achievements, and community engagement tools.
Audit Report
Generate detailed, tamper-proof audit logs of all system activities, user actions, and data modifications for full compliance tracking.
Cloud Integration
Store and sync all school data on secure cloud infrastructure for reliable remote access, scalability, and disaster recovery.
EDMS
Digitize and manage all official school documents with version control, secure access controls, and powerful search capabilities.
School Calendar
Publish a fully interactive and shareable academic calendar with events, holidays, and term dates accessible to all stakeholders.
Class Time Table
Design, manage, and display class-wise timetables with teacher assignments, subject allocations, and room scheduling.
Payroll Integration
Seamlessly connect the school HR module with payroll processing for automated salary calculations, deductions, and disbursements.
Visitor Management
Log, track, and monitor all school visitors with check-in and check-out records, purpose of visit, and identity verification.
GPS Tracking
Monitor real-time location of school transport vehicles and receive route updates to ensure student safety during transit.
LMS Integration
Connect with leading Learning Management Systems to deliver online courses, digital materials, and assessments to students.
Zoom Integration
Schedule and launch Zoom video meetings and virtual classes directly from the school management platform without switching apps.
Google Meet Integration
Create and join Google Meet video sessions for parent-teacher meetings, staff briefings, and remote online classes seamlessly.
Bigbluebutton Integration
Run fully interactive virtual classrooms with BigBlueButton’s open-source video conferencing, whiteboard, and breakout room features.
