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Module 01
Student Lifecycle & Admissions
Manage the complete student journey from online application and admission through registration, promotion, transfers, completion and alumni.
Student Lifecycle
MODULE FLOW01Online ApplicationDigital application and document submission
02Admission ManagementReview, verification and approval
03Student RegistrationOfficial student record creation
04Student 360° ProfileConnected student history
05Promotion & RolloverGrade, class and academic-year progression
06Transfer, Completion & AlumniLifecycle status and historical continuity
Module Overview
Student Lifecycle Management
The module keeps each stage of the student journey connected to the same student record.
01
Online Application
Collect student, guardian and required admission information through a configurable online application form.
02
Admission Management
Review applications, verify documents, record decisions and move approved applicants into registration.
03
Student Registration
Create the official student record with student ID, guardian links, grade, class, batch and related information.
04
Student 360° Profile
Maintain the student profile and connected history across academics, attendance, fees, achievements and other school processes.
05
Promotion & Academic Year Rollover
Move students to the next grade, class or academic year while keeping the previous history intact.
06
Transfer, Completion & Alumni
Manage transfers, withdrawals, completion, leaving records and the transition to alumni status.
Lifecycle Flow
One Record Through Every Stage
Online Application→
Admission→
Registration→
Student Profile→
Promotion→
Transfer / Completion→
Alumni
Student information is carried forward through the lifecycle so the institution can retain one continuous history instead of creating disconnected records at each stage.
Information Managed
Key Student Information
The exact fields and workflow can be configured according to the institution.
Student Details
- Student profile
- Student ID
- Personal information
- Status history
Parent & Guardian
- Guardian relationships
- Contact information
- Emergency contacts
- Family links
Admission Records
- Online application
- Supporting documents
- Verification status
- Admission decision
Academic Placement
- Grade
- Class
- Batch / stream
- Subject allocation
Progression History
- Promotion records
- Year rollover
- Class changes
- Academic history
Transfer & Leaving
- Transfer status
- Withdrawal
- Completion
- Leaving records
Documents
- Admission documents
- Certificates
- Supporting files
- Verification notes
Alumni Continuity
- Completed student record
- Historical profile
- Alumni status
- Future reference
Connected Modules
Connected Across School Management
The student record created here is used by the other School Management modules.
Academic Management
Classes, subjects, timetable, attendance and academic activities.
Module 02Exams & Student Intelligence
Results, report cards, progress analysis and student insight.
Module 03Fees, Payments & Finance
Student billing, payments, balances and financial records.
Module 04Parent, Student & Teacher Experience
Portal and mobile access to approved student information.
Module 06
Why It Matters
Admission Season Should Not Live in Spreadsheets.
In most Sri Lankan schools the application, the admission decision and the student register are three separate exercises — so the same details are written out three times.
When those stages are disconnected, the earliest record (how a student arrived, what was verified, what was promised) is the first thing lost. Keeping one record from enquiry through to alumni means the class teacher, the bursar and the principal are all reading the same history instead of three partial versions of it.
Common before the system
- Applications arrive on paper, by email and in person
- The same student details are re-entered at every stage
- Last year’s register lives in a different file
- No single view of a student’s full history
Questions Schools Ask
Before You Ask Us
Yes. The application form is configured to your admission criteria and required documents, and submissions arrive in the same system your staff review and approve in — so nothing is re-keyed.
Students are promoted by grade, class or batch in one operation. The previous year stays intact as history rather than being overwritten, so you can still see where a student was two years ago.
Yes. Transfers, withdrawals and completions change the student’s status rather than deleting the record, which is what makes certificates and confirmations possible years later.
Module 01 · Student Lifecycle & Admissions
Need to see how this module works?
We can demonstrate the Student Lifecycle & Admissions workflow using your institution’s process.
